Terms of Use

Engineering Career Services

Terms of Use

The University of Illinois Engineering Career Services (ECS) office provides career management tools and resources to students and employers to enable students to secure employment after graduation. ECS is part of the NACElink Network, owned and operated by the National Association of Colleges and Employers (NACE). As a member of the NACElink Network, ECS provides Symplicity Career Services Manager (CSM) software, a web-based system hosted by NACE for posting jobs, maintaining user data and documents (i.e. resumes), and scheduling interviews for students seeking jobs and employers who recruit on campus.

This document outlines the ECS terms of use of the NACElink Network and Symplicity CSM software for students, alumni, employers, and other users. ECS reserves the right to change these terms of service and/or the nature of functionality of the service at any time. Users must also review the NACElink User Agreement at http://www.nacelink.com/nl_useragreement.php.

External Content
ECS and the University of Illinois do not assume responsibility for, nor can be held accountable for, non-University links or the contents or information of those links. This extends to use of or losses incurred by use of those links or the information they contain.

Warranties and Liability
ECS has associated itself with NACE and NACElink in order to provide improved services to University of Illinois students and alumni. Many of the provisions contained in this Statement are based upon representations made by NACE and NACElink. While ECS believes that NACE and NACElink provide a valuable service to our job seeking community, NACE and NACElink are not affiliated with ECS. Therefore, ECS cannot guarantee, nor does it otherwise accept responsibility for, any portion of this Statement that depends upon NACE's representations and its compliance with those representations.

While ECS will make every effort to ensure that employers and job postings are legitimate, ECS is not liable for the accuracy of employer and job information contained on Symplicity. NACE does not screen employers or job postings.

Please also refer to the University’s Web Privacy Notice, located at http://www.vpaa.uillinois.edu/policies/web_privacy.asp.

Applicable Laws and Policies
The use of this service is subject to all applicable local, state, and federal laws, as well as general University and campus policies (please refer to http://www.uiuc.edu/admin_manuals.html to review campus policies).

Authorized Users
The NACElink Network and ECS’s Symplicity CSM is intended for use by students, alumni, and employers. Students are defined as current students registered with ECS. Alumni are defined as former students with an affiliation or active relationship with ECS. Employers are defined as entities that have expressed interest in hiring current students and/or alumni registered with ECS. In addition, select University staff members have access to ECS’s Symplicity CSM software as necessary for administration of the service.

Privacy Policy
ECS and NACE are committed to maintaining the privacy of personal information submitted by the users of Symplicity, the online job system provided through partnership with NACE and the NACElink Network. Users of the service should also review the NACElink Network Privacy Policy at http://www.nacelink.com/nl_privacy_policy.php.

Information collected through Symplicity and the NACElink Network will be used for the following:
• To enable employers to access and use various tools, features, and functionality of the NACElink system, such as posting jobs, scheduling interviews, and using resume search engines. The appropriate ECS staff will, to the best of their ability, verify that only bona fide employers are allowed access to the ECS Symplicity system.
• To enable students/alumni to access various tools, features, and functions of the NACElink system, in particular, job posting, resume databases, and job-search agents.
• To communicate with employers and students regarding use of NACElink, site changes, or information on possible events/activities associated with recruiting.

Student/Alumni Jobseekers
NACE receives and collects personal identifiable information about a student/alumni user (name, contact information, demographic information, academic history, employment history, etc.) via NACElink after they register for services and upload resumes, cover letters, and other documents which contain personal information.

ECS may access some of the job seeker's personal information to send e-mail using communication tools on the site, to publish resumes in the school's resume book(s), and to send resumes to employers on behalf of the students/alumni. Students have an option to opt out of both e-mail communication and inclusion in the resume book database.

Employers that use NACElink directly through NACElink or through ECS will have access to user resumes and the personal information contained therein for recruiting, interviewing, and hiring purposes, with the exception of students who have opted out of inclusion. Employers will also have access to limited information from user’s profiles only if the profile matches an employer's search criteria. NACE and ECS are not responsible for what employers do with the personal information that is available or accessible on this site, and jobs posted on the NACElink Network are not screened by NACE.

While NACE and ECS endeavor to restrict access to this database to eligible employers, NACE cannot guarantee that other parties will not, without consent, gain access to the database.

Employers
ECS and NACE will collect information from employers using the site. This information may include contact information (such as phone numbers or e-mail addresses), unique identifiers (such as NACE membership, account numbers, or passwords to NACElink), financial information (such as a credit card numbers), and demographic information (such as location, type of organization, size of organization). The financial information collected will be used only to bill an organization for fees associated with multi-school listings, other NACElink services, or select recruiting activities arranged through ECS. Credit card information will be deleted as soon as the transaction is completed and will not be stored on NACE's or DirectEmployers' servers. Employers will need to re-enter that information each time a new financial transaction is conducted. NACE will receive and collect job postings (including job descriptions, employment qualifiers, and salary information) and interview schedules posted either directly through NACElink, the DirectEmployers Association web site, or ECS’s Symplicity web site.

Updating Account Information
NACElink allows users to change or correct personal information at any time. To do so, users simply login to their account, go to their profile, and locate options for editing the information.

Internet Protocol (IP) Addresses and Aggregated User Data
NACE collects IP addresses from all users of the site, and collects and monitors other data and information about the activities of users on the site collectively. This data is used only anonymously and in the aggregate.

Cookies
Cookies, which are small text files recorded in a user's hard drive, are employed by thousands of sites to enhance users' web viewing experience. Cookies cannot damage user files, nor can they read information from a user's hard drive. Cookies in and of themselves do not personally identify users, although they do identify a user's computer. Cookies allow sites to "remember" users across pages of a site and across multiple visits to a site. When users access NACElink, it will set a cookie while they are on the site. Once users log out of the site or close their browser window the cookies are deleted. Thus, NACElink will not be storing information as to the number of times that a user visited the site. It will be necessary for users to log in each time that they wish to access NACElink.

Security
NACE takes precautions to protect the user's information. When users submit sensitive information via the Web Site, the information is protected both online and off-line. In addition, the job seeker and employer data is password protected, so only the user can access this information. All personally identifiable information collected by NACE is stored in limited-access servers. NACElink has technical, administrative, and physical security measures and safeguards in place to protect against the loss, misuse, and alteration of the information under NACE's control. This site uses secure servers to protect from loss, misuse, and alteration of the information under its control.

Administration of the Service and Appropriate Use
Students and alumni use NACElink through their college/university career centers to post resumes and to review and apply for job opportunities. All students who use ECS must sign a registration agreement. Please see http://www.engr.uiuc.edu/ecs/students/registration.php for more information, including a link to the registration agreement.

Employers use NACElink to post employment opportunities and to search the central resume database directly on NACElink.com, through the ECS Symplicity web site, DirectEmployers Association's web site, or NACE's web site (NACEWeb) where there is a direct link to NACElink.

By using this service, all users agree to maintain the confidentiality of their username and password, and to represent themselves and/or their organization honestly, accurately, and professionally. ECS reserves the right to terminate any user account in the event of a violation of this terms of use policy.

Users are encouraged to report violations of this terms of use policy to ECS by phone or email at (217) 333-1960 or ecs@engr.uiuc.edu.

By using the system, it is assumed that each user understands and agrees to follow these policies, regardless of whether he/she has read them.

This information is also available as a pdf document.